User Licensing in OASIS

A license provides users the right to use Legacy OASIS. This article will explain:

• Licensing Terms and Definitions
• Purchasing a License
• Types of OASIS License Files
• License Usage and Characteristics
• Licensing for Turnover

Additional resources about licenses:

• To learn how to upload an OASIS license, read our Uploading OASIS Licenses article.
• To learn how licenses are addressed in O4, read our What is O4? article.
• To learn how to check the number of license keys that are currently uploaded, read our Verifying License Keys article.

Licensing Terms and Definitions

Before diving in, three terms need to be defined:

• License File is a .lic file provided by OASIS and uploaded by a user. A license file can be temporary or permanent. This is explained further in the Types of Licenses Files section.
• License Keys are the individual licenses that the license file authorizes.
• License refers to both the license file and the license keys.

For example, if a company wants to purchase 20 licenses, it will receive one (1) license file that provides 20 license keys for each user. 

Purchasing a License

Companies must purchase one license key per user. To receive a quote and purchase an OASIS license, please contact OASIS Sales by calling 501-843-6750 or emailing sales@oasissalessoftware.com. 

Note: Purchasing a license is different from paying for OASIS Support and receiving software updates. These features are provided under a paid Maintenance and Support contract. Companies who decide not to pay the Maintenance and Support contract will still have the right to use the last downloaded OASIS version and their purchased licenses.

Types of License Files

There are two types of license files for Legacy OASIS:

• Temporary: This license file typically expires in 60 days. There is no cost associated with a temporary license. Its purpose is to allow immediate access while providing sufficient time to process payment for a permanent license.
• Permanent: This license file does not expire. It will be provided once payment is received. Each permanent license key will become associated with a user login. If a user is inactive for 14 days, their license key will disassociate from the user's login. It will be reassigned the next time they log in or whenever a new user logs in. 
  • Each permanent license file has one (1) free temporary rotating license key designed for turnover. This is explained further in the Licensing for Turnover section.

License Usage and Characteristics

You can only upload and operate OASIS under one license file at a time. Each time a new license key is needed, you must contact OASIS Sales for a new license file that authorizes the new number of license keys.

You will use the temporary license file you receive to replace the old one. Once we receive payment, OASIS Support will send a new permanent license file. The new permanent license file must be uploaded to replace the temporary version. Learn more about Uploading OASIS License Files.

The following are characteristics of both temporary and permanent license files: 

• Licenses are NOT concurrent. 
  • License files do not authorize the number of users who can be signed in at one time. For example, if you have 20 users and purchase 15 license keys, it does not mean you can have any 15 of the 20 users logged in. License keys become associated with a specific login and will not release from the login until 14 days of inactivity have passed. 
• Licenses are NOT machine-specific.
  • The license file does not store data on the client side of the software. This means users can log in to OASIS on any computer with access to the database. It does not limit them to using any single machine.

Licensing for Turnover

First, users should not be deleted when they leave the company. Doing so will disassociate data within the database and negatively affect reporting.

Instead, deactivate unused accounts by unchecking the Active checkbox on the General tab of the User Editor. The user will no longer have access to OASIS and therefore cannot hold a license key.

Once the old user has been deactivated, two solutions/scenarios may apply to turnover and licensing:

• Because permanent license keys will be released from a login after 14 days of inactivity, the new user can sign in on the 15th day and assume a permanent license without any action needed from the user or OASIS admin.
• If new user requires a license key before the 14-day period has passed, the new user can log in using the free temporary rotating license key that comes with each permanent license file. Once the permanent license key releases from the old user's login on the 15th day, it will automatically be assigned to the new user upon their next login.

If you have questions or concerns about the licensing process during turnover periods, please contact OASIS Support by calling 501-684-6750 or emailing support@oasissalessoftware.com.