Running Accounting Reports on Closed Periods

OASIS allows users to close periods and run basic accounting reports using closed periods. The first account period--the baseline period-- is used as the starting point for the next period. Create baseline periods to show all orders, invoices, and posted payments that were in the system at the time of the baseline period. When the period is closed, any changes to orders created during the baseline will show as credits and debits. For more information on accounting periods, click here.

Closing Periods

1. Navigate to the Payments page.

2. Select "Accounting Periods."

3. Select "Show Listing."

4. The "Account Periods" window will appear, displaying all previous accounting periods. Note: if you are a new user, no accounting periods will be available until you create them. For groups already using OASIS and wish to start using account periods, select a time to create the initial period so the time frame will range from the first day of OASIS to the end of the first period.

5. Select "New Period."

6. Enter a label and a description for the period.

7. Select "OK." The system will close the period. The next period will begin after the previous period ends. Repeat this process to close multiple periods.

Running the PO Listing by Accounting Reports

1. Navigate to the Payments page.

2. Select "Account Periods."

3. Select "PO Listing by Accounting Period."

4. The "Parameters for PO Listing Report" window will appear.

5. Select an "Accounting Period" from the drop-down menu. Note: reports for the baseline period will be very large. We recommend using PDF as an output media.

6. Enter information as needed.

• Output to- the output media
• Title- name of the report
• Bookings Report- all orders are shown that are now cancelled.
• Backlog- orders are shown if a balance is due on the order.
• PO Listing- all orders are shown for the account period.
• Show Details- one line per PO is shown.
• Show Totals Page- a summary is created based on the sort selected.

7. Select "Print."