The order system has many fields - most are documented here. The areas where the fields may be used are:
- GUI - on screen when selecting the orders application
- Search - when performing a search on a report or in the GUI
- Layout - within the orders report layout.
An "X" in the column indicates the file is accessible from the corresponding part of the application. A blank indicates the field is not available. Anything else shows the name of the field for that part of the application.
| Field | GUI | Search | Layout | Notes |
|---|---|---|---|---|
| Popular Fields | ||||
| PONumber The customer's Purchase Order Number |
X | PO# | PO # | T |
| Project The name of the project (job) |
X | T | ||
| BidName Name of the bid the order was created from. |
X | T | ||
| Customer Defaults to the name of the customer |
X | O | ||
| CustomerID The customer identifier in OASIS (sometimes called the display ID) |
X | T | ||
| CustomerContact Customer contact assigned to receive all correspondence for the order |
X | O | ||
| Manufacturer Manufacturer for the order (commissioned, consolidated and vendor orders only). Lines on the order may have child brands. |
X | O | ||
| ManufacturerContact Manufacturer contact assigned to receive all correspondence for the order |
X | O | ||
| EntryDate Entry date of the order. User may change this date and is often adjusted during price increases to indicate which pricing is used on the order. |
X | X | T | |
| CustomerAccountNumber Customer's account number with the factory |
X | T | ||
| Kind The transaction "kind" (e.g. commissioned, vendor, consolidated or sell) |
X | X | = | |
| ASO This is the OASIS Sales Order Number - created and managed by OASIS (not the vendor) |
X | T | ||
| OrderType User defined order type (e.g. project). |
X | |||
| Remarks Order remarks |
X | T | ||
| PONotes Order notes, typically viewable by the manufacturer and optionally the customer |
X | T | ||
| QuoterUserID User ID of the quoter assigned to the order |
X | T | ||
| CSRUserID User ID of the CSR assigned to the order |
X | T | ||
| Addresses | ||||
| SoldName | X | T | ||
| SoldLine1 | X | T | ||
| SoldLine2 | X | T | ||
| SoldCity | X | T | ||
| SoldState | X | T | ||
| SoldZip | X | T | ||
| SoldCountry | X | T | ||
| SoldCounty | X | T | ||
| BillName | X | T | ||
| BillLine1 | X | T | ||
| BillLine2 | X | T | ||
| BillCity | X | T | ||
| BillState | X | T | ||
| BillZip | X | T | ||
| BillCountry | X | T | ||
| BillCounty | X | T | ||
| ShipName | X | T | ||
| Ship C/O | X | T | ||
| ShipLine1 | X | T | ||
| ShipLine2 | X | T | ||
| ShipCity | X | T | ||
| ShipState | X | T | ||
| ShipZip | X | T | ||
| ShipCountry | X | T | ||
| ShipCounty | X | T | ||
| ShipMark Marking instructions for manufacturer |
X | T | ||
| ShipCallAhead Calling instructions for carrier |
X | T | ||
| Money | ||||
| SellPrice The total order sell price |
X | C | ||
| BuyPrice Cost of material (sell, consolidation and vendor POs only) in vendor's currency |
X | C | ||
| Cost Cost of material (sell, consolidation and vendor POs only) in local currency |
X | C | ||
| Earnings Total earnings on the order |
X | C | ||
| Profit Sell price less any cost of material and overhead |
C | |||
| Commission Total commission on the order |
X | C,A | ||
| Overage Total overage on the order |
X | C,A | ||
| Overhead Cost of processing the transaction (sell orders only) |
X | C | ||
| Received Amount paid by customer (sell orders) or received from the manufacturer (commissioned) |
X | C | ||
| Paid Amount paid to the vendor (sell, vendor and consolidation orders only) |
X | C | ||
| Dates and Users | ||||
| ActionStartDate Start date/time of the current change order |
X | |||
| CreateDate | X | dt | ||
| CreateWorkgroupID | T | |||
| CreateUserID | X | T | ||
| UpdateAction Current/last update action (e.g. change, cancel, etc.) |
X | = | ||
| UpdateDate | X | dt | ||
| UpdateUserID | X | T | ||
| TransmitDate Date of last transmission to the factory (implied, direct, FAXed, etc.) |
X | dt | ||
| Transmitted Has the last change been communicated to the factory? |
X | yn | ||
| TransmitUserID User last communicating with the factory |
X | T | ||
| LockedBy User currently editing the order (other users w/o admin rights can not edit at this time) |
X | T | ||
| File At File code used to locate an "off site" hardcopy of the order. |
X | T | ||
| File On Date the hardcopy of the order was moved "off site". |
X | X | dt | |
| Other Data | ||||
| DBID OASIS database "serial number" where the transaction was created |
X | T | ||
| POID Internal OASIS identifier for the order. |
X | N | ||
| BSID Buy/Sell entity (resell company). |
X | X | ||
| BillNow Sell orders only - bill now. Order will show on the invoice screen when showing orders to bill now. |
X | yn | ||
| DataVersion Version of OASIS used to create the transaction. |
X | N | ||
| DoNotShipBefore Date the order should not ship before (request to factory) |
X | D | ||
| EndCustomerPO# |
||||
| Workgroup | X | |||
Notes
| Code | Description |
|---|---|
| = | Field is calculated. Using the field will slow performance, especially on large order listings or reports. Not normally available for search. |
| O | Field is an object. In some areas of the application. In this part of the application it is possible to discover more inforamtion by referencing the object. In most ares of the application, the object is treated as text. |
| T | Field is a text value only |
| N | Field is a number |
| C | Filed is currency values only |
| X | Field will be replace, use is not recommended. |
| A | Not available in all versions of OASIS (e.g. commissions not available in distributor version of OASIS). |
| D | Field is a date value |
| dt | Field is a date/time value |
| yn | Field value is Y-Yes, N-No. |
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