Send Message (Message Editor / Multiple Message Editor) – Ingen Software

This article will explain the Send Message editor.

Tool Bar Buttons (If PDF is showing)

Button / Field	Purpose / Action
Save	Save a copy of the PDF to another file name
Edit	Edit the PDF file (see Send Message PDF Editor)
Print	Print the PDF
First	Go to first page
Previous	Previous page
Next	Next Page
Last	Go to last page
Zoom In	Zoom in
Zoom out	Zoom out
Rotate left	Rotate Left (for display only - will not change the file)
Rotate right	Rotate Right (for display only - will not change the file)

Menus

File

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Edit

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Menu Item	Purpose / Action
Send	Send the email now
Print	Print the message
Close	Close the window (without send)
Add To	Add "To" addressee
Add CC	Add "CC" addressee
Add BCC	Add "BCC" addressee
Add Attachment	Add an attachment to the message

All Messages - Message List

85818_Screen_Shot_2014-12-02_at_12.12.05_PM.png

If multiple emails are being sent at one time, each pending message is listed on the left hand side of the screen. Clicking on a message will show it to the right, allowing the user to modify the message before it is sent. No message will be sent unless the "SEND" (to send only one message at a time) or "Send All" button is pressed. Be careful pressing the "Send All" button the first time - all email will be sent immediately.

The drop down normally shows "All Messages" but the following options are available:

All Messages - Show all messages
Not Sent - show messages not yet sent
Sent - show the messages that have already been sent during this invocation of the Send Message window

Fields

Button / Field	Purpose / Action
SEND	Send the message
Priority	Send the message with the priority email attribute set
Subject	The subject for the message
Subject	Some print screens like the PO editor will create several different subject lines. Pressing the "..." button will show the different canned subject lines that were auto created.
To	Semicolon (;) list of email recipients
CC	Same as "To" for courtesy copied recipients
BCC	Same as "To" for blind copied recipients
	Select contact from the OASIS contact database

Message Area

The message area will show the currently selected message. Typically the top part of the window is the text message and the bottom part is a PDF file view. This allows the user to preview the document being sent while an email is constructed for the recipient.

Clicking on an item in the blue area - like a PDF file - will only show that part of the message. This allows for a larger view of that part of the message.

Attachments may be added to the email by clicking on "Add Attachment" or dragging and dropping files from the user's desktop.

Tips and Tricks!

Don't forget to resize this window! The system will remember the size of the window when you send an email.
Many users forget that PDF files may be edited from Send Message (see Send Message PDF Editor)