POs Written Off With a Balance Due

Many orders may pass through your office every week and the amount of commission and/ or overage on the PO may not always be paid in full. There could be several different reasons for this, including incorrect rates, factory errors, order changes, etc. 

OASIS offers several options for dealing with these situations. If there is a mistake and balance is fully paid, users may close the PO manually. Users may also set up thresholds to determine when OASIS will automatically close a PO. To track balances and unpaid POs or invoices, users may run several different reports. 

Potential Solutions

Setting Thresholds

In the "Manufacturer Editor" users may indicate a threshold for commission/ overage due. Under normal conditions, the manufacturer pays what was expected on the PO and the order will automatically close when the amount received meets or exceeds what was expected. However, when a balance is due, OASIS will allow users to manually close the PO by checking the PO box. Alternatively, OASIS will check the threshold when a payment is made. If it falls within the threshold, OASIS will close the PO. For more information on setting up thresholds, click here.

Running Reports

There are several reports that can be used to track POs and invoices that have not been fully paid or have a balance due. These include the Aged Invoice, Order Backlog, and Order Transaction Reports.

Aged Invoice Report

This report displays invoices that are open or have not been fully paid and groups them by manufacturer. However, the following invoices are excluded from the report:

• invoices that are manually closed
• invoices that have met the threshold configured in the Manufacturer Editor
• invoices that have been fully paid

For more information, click here.

Order Backlog Report

By default, this report will show all orders not fully paid, and will sort the orders by manufacturer. A line for each order will display with the order totals and commission/ earnings, the amount of remaining invoices to be applied, and the remaining commission due. The report will identify all orders for each factory that have not been fully paid and a total for each.

Orders that will be excluded from this report include the following:

• orders that have been manually closed
• orders closed because of the "threshold" limit for payments in the "Manufacturer Editor" window
• orders that have been fully paid

For more information, click here.

Order Written Off Report

This report style is used to track orders that have been closed with a balance due. This style is available in the Order Transaction Report. For more information, click here.